Example of Cloned Notes
Four weeks ago, a 65-year-old female visited Dr. Brown for a follow-up visit for her rheumatoid arthritis. While there, she also complained of diarrhea and stomach cramps from the new medication that she was prescribed. The rheumatologist made a decision to discontinue the medication and switched the patient to a new drug.
The same patient returned today to see Dr. Brown for a follow-up visit for her rheumatoid arthritis, but there are no more complaints of diarrhea and stomach cramps. The EHR allows Dr. Brown to pull the notes over from the last visit, which he does, but does not edit or remove the symptoms of the diarrhea and stomach cramps.
By not editing the notes, Dr. Brown may create documentation of this visit that does not support medical necessity for the level of visit, resulting in no payment for the charges billed. (For an in-depth review of medical necessity, read “Medical Necessity—What Does it Mean?” on page 16 in the January 2011 issue of The Rheumatologist).